Congratulations on being a Finalist in the 2022 Microsoft Excel Collegiate Challenge!
This page is for finalists who have been invited to submit receipts for reimbursements. Please carefully review the information below and submit the appropriate documents or you may not be eligible for reimbursement.
Travelers are expected to utilize the most economical travel options to and from the University of Arizona.
Required Paperwork: Note: Not having one of these forms may result in a delay or nonpayment of your reimbursements!
For Domestic Students (US Citizens and Permanent Residents)
Please fill out the attached Vendor Information form and upload it in one of the upload slots. Vendor Information Form | Financial Services (arizona.edu)
Please upload your receipts. Ensure your receipts list your name, itinerary, and that the tickets have already been paid for.
Please upload additional airline quotes if necessary (see FAQ)
For International Students (any non-US citizen) on an F1 Visa
Please fill out the attached Vendor Information form and upload it in one of the upload slots. Vendor Information Form | Financial Services (arizona.edu)
- copy of I-94 (front and back) stamped with visa type F-1,
- copy of Passport,
- copy of Visa with F-1,
- copy of Form I-20, and
- copy of SSN or ITIN card, if paying a scholarshop.
All documents submitted must be valid (i.e., have not expired) at the time services are performed.
Please upload your receipts. Ensure your receipts list your name, itinerary, and that the tickets have already been paid for.
Please upload additional airline quotes if necessary (see FAQ)
For International Students (any non-US citizen) on a Tourist Visa (B2 visa)
Please upload the following:
- copy of I-94 (front and back) stamped with visa type B-2,
- copy of Passport,
- copy of Visa for B-2,
- copy of travel documents to substantiate length of stay, and
- a signed Honorarium Statement is required
All documents submitted must be valid (i.e., have not expired) at the time of competition.
Please fill out the attached Vendor Information form and upload it in one of the upload slots. Vendor Information Form | Financial Services (arizona.edu)
Please upload your receipts. Ensure your receipts list your name, itinerary, and that the tickets have already been paid for.
Please upload additional airline quotes if necessary (see FAQ)
Additional Paperwork may be required for award winners.
Question: It's my first time to Arizona, and I'd like to extend my visit to include some extra time to sightsee or visit friends/family. Can I still be reimbursed?
Answer: Yes, you may still be reimbursed. However, you will need to provide extra documentation. Without this documentation, reimbursement may be denied.
- Include the original receipt for your flight which includes the extra personal days.
- Please provide TWO cost comparisons at the time of booking your flight that will only include the days of travel (Ie, a quote for a flight that will allow you to arrive on December 2 and leave on December 4.)
- Submit these comparisons with your actual receipt. The University of Arizona will reimburse you the amount lesser between the actual flight and the cost comparisons.
Question: I have a long flight and would like to be comfortable. Can I upgrade my flight to business or first class and still be reimbursed?
Answer: Yes, you may still be reimbursed. However, you will need to provide extra documentation. Without this documentation, reimbursement may be denied.
- Include the original receipt for your flight which includes the upgraded seating.
- If the upgrade is itemized on your receipt, this is all you need to provide.
- If the receipt does not include itemization for the upgrade, please provide TWO cost comparisons at the time of booking your flight that us economy class, or economy basic.
- Submit these comparisons with your actual receipt. The University of Arizona will reimburse you the amount lesser between the actual flight and the cost comparisons.
Note: If you need an upgrade to accommodate a disability, please note that with your receipt.
Question: Can I use frequent flier miles or some other rewards system to purchase my flight?
Answer: Yes, you may use frequent flier miles to purchase or offset some of the cost of your flight. However, the University of Arizona will only be able to reimburse the amount PAID for the flight. We are unable to reimburse frequent flier miles or other rewards.
Question: I don't like to fly and live within driving distance of the University of Arizona. Can I receive mileage and drive my personal car?
Answer: Yes, you may still be reimbursed if you are driving directly from your location to the University of Arizona. However, you will need to provide extra documentation. Without this documentation, reimbursement may be denied.
If you are the owner of the car:
- You may request mileage from your home or place of work directly to the University of Arizona. Please provide a map with the most direct route highlighted to be considered for mileage.
- If you are more than 100 miles from the University of Arizona, please also provide 2 comparison quotes for airfare. The University of Arizona will reimburse you the amount lesser between the mileage and the cost comparisons.
If you are not the owner of the car:
- You may collect and submit gas receipts. We cannot provide mileage for rental or borrowed vehicles.
- The rental costs for vehicles will not be covered.
- If you are more than 100 miles from the University of Arizona, please also provide 2 comparison quotes for airfare. The University of Arizona will reimburse you the amount lesser between the mileage and the cost comparisons.
Mileage is reimbursed using the current University of Arizona state mileage rate.
Question: Can I receive reimbursement for mileage or ground transportation to the airport in my hometown and/or Tucson?
Answer: No. We are only reimbursing airfare for those traveling large distances, and mileage for those using personal vehicles and driving to the University of Arizona.