Installing Windows and Office 365 in a VM on a Mac

 

 

The following guide describes the steps you might use to create a Windows 10 virtual machine on your Mac computer. This consists of 5 main phases:

  1. Download Windows 10 from the Azure Dev Tools for Teaching system.  
  2. Download and install VirtualBox. The VirtualBox software that allows for the creation of a virtual machine (VM) on a mac.
  3. Create a new Windows 10 VM using VirtualBox.
  4. Install Office 365 on the Windows 10 VM. Office 365 includes applications like Access, Excel and Word.
  5. Install software updates. This will patch Windows 10 and other Microsoft software, like Office 365, to ensure everything is up to date.

Adding a virtual machine to a computer is a complex, intensive process. Technical issues and resource limitations can prevent this process from being successful.

There are many factors which can influence the amount of time required to install a virtual machine.  Factors such as free disk space and computer account privileges can potentially result in this process taking additional time.  Please allow enough time to troubleshoot any issues that you may encounter.

If you run into technical issues or need further assistance, please refer to the Technical Support section below.

Phase 1: Get Windows from Azure Dev Tools for Teaching

To download Windows 10 from Azure Dev Tools for Teaching:

  1. In your browser, visit https://aka.ms/devtoolsforteaching. Click on Sign In.

  2. You will be sent to a Microsoft Sign In page. Put in your UA e-mail address and click Next.
  3. You may receive a prompt asking you to select if your account is a Work or School account, or a Personal account. Select Work or School accoun
  4. You will be redirected to a NetID sign-in page, unless you're already logged in. Enter your NetID credentials and click Login.
  5. You should be redirected to the Azure Education portal. To look for software downloads, click on the Software tab.
  6. Search for Windows 10 in the Software search box. You will pick the latest version number, which happens to be 1809 at the time of this writing. You can choose the Education variant, or the Education N variant; either will work fine for this purpose. After selecting the Windows 10 software, click on the Download button to get the image on your computer, and then the View Key button to show the Product Key. Save the Product Key in your records; you'll be using it in a later step, and you might need it later if you ever need to re-license your copy of Windows.

 

2. Download and Install Oracle VirtualBox

NOTE: If you already have or use a virtualization software, like Parallels or VMware Fusion, and you're knowledgeable of its functionality, you may be able to skip this phase of the instructions and proceed to phase 3, adapting those instructions for the software that you're already familiar with. Our instructions use Oracle VirtualBox because it is popular, free and the UITS 24/7 IT Support Center is familiar with its operation, which may be helpful in case you need assistance.

NOTE: VMware Fusion is available to MIS students and faculty free of charge. Please see our page on the VMware Academic Program for more information.

To download Oracle VirtualBox:

1.  Go to the Oracle VirtualBox download page, available at https://www.virtualbox.org/wiki/Downloads. 

2.  Download 2 items:

    • The current VirtualBox Platform Package for OS X hosts.
    • The current VirtualBox Oracle VM VirtualBox Extension Pack for All supported platforms.

3. When the download is complete, navigate to the location of the two downloaded files.  

The default location should be the Downloads folder.

Click the VirtualBox.dmg file to begin the VirtualBox installation.

 

4.  Click on the VirtualBox.pkg Icon.

  

5.  Click the Continue button.

 

 

 6.  Click the Continue button.

 

 7.  Click the Install button.

 

8.  Enter the Username and Password for an account on the Mac computer that has administrative privileges, then click the Install Software button.

 

9. When the installation completes successfully, click the Close button.

 

10.  Return to the download location used earlier. Now we can install the VirtualBox VM Extension Pack. 

        Click on the Oracle_VM_VirtualBox.vbox-extpack file. 

 

11.  Click the Install button.

 

 

12.  Click the I Agree button to accept the license agreement.

 

13.  Enter the Username and Password for an account on the Mac computer that has administrative privileges, then click the OK button.

 

 

14.  When the installation completes successfully, click the OK button.

You have now installed VirtualBox and can proceed with creating a Windows 10 VM.


3. Creating a Windows 10 Virtual Machine in VirtualBox 

 

1.  In VirtualBox, click the New button.

  

2.  Configure the basics of your Virtual Machine.

Name can be anything you choose. In this example, we are naming our VM "Windows".

Type should be Microsoft Windows by default.

For Version select Windows 10 64-bit, unless your Mac is too old to support 64-bit processing and/or it has 2GB of RAM or less. 

When complete, click the Continue button.

  

3. Click the Continue button.

NOTE: The amount of RAM allocated to the virtual machine can be adjusted later, but the default setting often works best.

  

4.  Make sure the Create a virtual hard disk now option is selectedClick the Create button.

 

5.   Click the Continue button to keep the default VDI file type.

   

6.   Click the Continue button.

  

7.   Click the Continue button to accept the default suggestion for disk size.

NOTE:  The minimum hard drive size of the new virtual machine is set here. Please consider the amount of software that will be used on the VM as the amount of space minimally dedicated to the virtual machine cannot be changed later.

 

8. Click the Start button to launch the Windows 10 virtual machine.

     Note:  The start button will be used in the future each time to start the Window 10 virtual machine.

 

 9.   Click the Folder Icon to choose an optical disk file.

  

10.  Navigate to the location of the Windows 10 Education 32/64-bit (English) download.  The default location should be the Downloads folder.

Select the downloaded Windows 10 file.

Click the Open button.

NOTE: If you need to re-download software or get your product key from any previous orders in Microsoft Azure, please see our instructions

 

 

11. Click the Start button to start the new VM and begin installation

 

 12.  Once this screen appears, select language, time, and keyboard options before clicking Next.  

 

13.  Click Install now to begin installing Windows 10 on the Virtual Machine. 

 

14.  Enter the Product key that was displayed in the order summary section of the Microsoft Imagine webpage.

NOTE: If you need to re-download software or get your product key from any previous orders in Microsoft Azure, please see our instructions

 

 15.  Check the I accept the license terms to accept the software license agreement, then Click the Next button.

 

16.  Click the Custom: Install Windows only (advanced) option.

 

17.  Click the Next button to accept the installation defaults.

 

18.  Windows 10 is now installing. This can take many minutes, especially on older systems.

  

19.  After the installation is complete, we need to configure the system. Click the Use Express settings button.

 

20.  Select the Join a local Active Directory domain option and Click the Next button.

 

21.  Create a Username and Password for the Windows 10 VM user account.

  

22. The system will now reboot and be ready for first time use. You can log in with the credentials created in the previous step.

If prompted to enable Network Discovery, click the No button.

 

 You now have a basic Windows 10 VM.

 

4. Installing Office 365 in Windows 10 virtual machine

Office 365 is available for free to students at the University of Arizona. To find out more about this program, see the University of Arizona BookStores Office 365 page.

To download Office 365, please complete the following steps within the Windows 10 virtual machine:

1.  Click on https://portal.office.com/start?sku=student to go to the Office 365 download webpage.  

2.  Enter your University of Arizona Email Address.

 

3.  Click the Other installs button.

 

4.  Click the Install button.

 

5.  When the download begins, and you're prompted on what to do with the file, click the Save button.

  

6. When the file has completed its download, click the Run button.

  

7.  Click the Yes button to allow the program installer to run.

 

8.  Office 365 is being installed and will take a few minutes.

 

 9.  When the installation of Office 365 completes successfully, click the Close button to exit the installer.

You now have a functional Windows 10 virtual machine with Office 365. Congratulations!

You should Update your machine to install the latest critical and security patches to Windows and Office 365.

You can do this by clicking Start and typing Windows Update and stepping through the wizard.

 

Assuming you have enough space, you can install other software in this VM as well. As an MIS student, you can use Microsoft Visio and Project in the course of your studies. We have guides on how to install those titles on our Instructions + Documentation page.

 

5. Install software updates

To install updates for Windows 10 and other Microsoft products, like Office 365:

1.  Click the Start button.

 

2. Type Windows Update and click the Check for updates option.

 

3.  Windows 10 is now checking for updates, this may take a few minutes.

 

4.  If Windows 10 finds any updates, they will begin installing. This process may take significant time if there are many updates to apply.

 

5.  After installing the updates, Windows 10 may need to be restarted.  Click the Restart now button.

 

6.  After Windows 10 restarts, it may return to the Windows Update status window. You may want to Check for updates one more time to make sure the system is up-to-date.

 

 

Your Windows 10 VM is now up-to-date and ready for use.

 

Technical Support

If you have questions or feedback on this guide, or are having trouble with the MIS department's software license systems, remote desktop services, or other systems, please contact the MicroAge Lab via our Submit Support Request page. Please include as many details as you can, and provide screenshots if necessary. We generally respond to support requests within 1-2 business days.

If you experience technical issues with your computer, you may want to contact The 24/7 IT Support Center. The 24/7 provides computing support to University of Arizona students, faculty and staff. You can find their contact information on the 24/7 IT Support Center webpage

If you do not know your NetID credentials, or are having trouble with the WebAuth system, please contact the 24/7 IT Support Center at 520-626-TECH.