Eller Undergraduate Student Organizations

Student organizations that join FESO will benefit from the following:

• Administrative support and guidance
• Assistance with room scheduling
• Marketing services—Eller College listserv announcements, meeting announcements, bulletin boards, digital signage and involvement fairs
• Resource and equipment rental assistance for events, fundraisers and recruiting
• Rental of storage space and a mail collection

Student organizations may apply for FESO status with the above eligibility through the following process.

Proof of Concept

With the large influx of student clubs and organizations already involved with the Eller College, we want to ensure that new clubs being established under FESO are different than the already existing clubs, have enough student interest, and a solidified plan for execution. Below are the important materials needed and requirements for new clubs:

1. ASUA Recognition

The first prerequisite to getting FESO recognized is first gaining ASUA Recognition. ASUA recognition is usually open for a few weeks at the beginning and end of each semester. Clubs not ASUA recognized will not be considered for FESO.

2. Cover Letter

Students trying to create a new club will need to submit a 1-page cover letter identifying the benefits of their club to students, differentiation from other existing FESO organizations, the business purpose of the club, and reason for wanting to be FESO recognized.

The decision on whether to accept new organizations is based on whether they are different enough from already existing ones and have met the requirements that quantify them as true Eller organization with a business purpose. This will be decided by a majority vote from the following voting committee:

• FESO Student Coordinator
• Leadership and Engagement Coordinator
• Manager of Events, Leadership, and Marketing
• Associate Dean of Undergraduate
• Representatives from potentially related organization

If the voting committee accepts the new club in the Federation of Eller Student Organizations, the founders will need to provide documentation needed for recognition.

3. Membership Requirements

Every successful club must have enough students who are interested and an executive board. New clubs will need to indicate:

• At least 15 people interested in joining the club (80 percent must be Pre-business/Foundational Business Management or Eller Professional major Students)
• Three people willing to serve on executive board (President, Treasurer, one other position)
• No more 30 percent of your charter members can be graduating Seniors

4. Club Constitution

This constitution must follow the ASUA guidelines outlined on their club recognition website and add a segment about the FESO responsibilities of the club.

5. Advisor 

Each club is required to have a faculty advisor, to be FESO recognized this person must be Eller Faculty or Staff. If you already have a non-Eller advisor, we ask that you find a faculty member in the college to support your club as well.

6. Semester Plan

We want to understand your plan for the long term of your club. As part of the recognition process we are requiring a semester calendar that outlines the type of meetings, activities and other important club dates that will take place this semester. This should also serve as a way for us to tell interested students what to expect. New clubs will be on a probationary period for two semesters after they are recognized, this will require you to abide by the following attendance policy, maintain excellent communication with FESO and stay on good terms with the UA, ASUA, and Eller.

7. Required Attendance

FESO holds several meetings throughout the year for all club members. Your club must send at least one club representative to each of the following events:

• Presidents’ Dinner with Deans
• Presidents’ Brunch
• Spring Follow-Up Meeting
• All Monthly Forums
• Eller Make a Difference Day
• Fall & Spring Club Fairs
• Any other large FESO events taking place that year*

Email full proposal to Assistant Director, Undergraduate Engagement and Belongingness Veronica Atondo at vatondo@eller.arizona.edu. 

Student organizations that join FESO will be responsible for the following:

• Maintain yearly recognition with ASUA.
• Submit all fully completed forms/renewal requests at the end of each each Fall/Spring: FESO Application and a current constitution must be on file.
• Maintain current organization and member information; updated information must be regularly reported to the FESO Student Coordinator.
• Pay all dues for the following academic year. Late fees apply for all dues submitted after this date.
• Club presidents and one additional e-board member must attend scheduled FESO events.
• Club presidents must have an Eller major. If a club has co-presidents, at least one co-president must have an Eller major.
• Officers in FESO organizations must maintain good academic standing within the Eller College and the University of Arizona (including but not limited to grade point average, academic integrity, code of conduct, etc.).
• All FESO members understand that they represent the positive image of the Eller College and The University of Arizona at all times. Illegal behavior including member hazing could result in a code of conduct case and/or revocation of FESO membership.
• Club information, Standards of Excellence and other reporting requirements must be submitted by the applicable deadlines each semester. Reporting will be used for the selection of the Outstanding Student Organizations of the Year Awards, which will be presented at the Night with the Stars Awards Banquet in May.

FESO Membership Cycle

The FESO membership cycle is one full academic year beginning in summer and continuing through the fall and spring semesters.

Fall Semester

• Fall Club Fair
• President's Symposium with the Dean
• Eller Make A Difference Day
• FESO Forums and Training

Spring Semester

• Spring Club Fair
• Presidents' Symposium
• FESO Forums and Training

FESO Sponsorship

FESO Clubs are encouraged to source private and corporate sponsorships. However, if sponsorship amounts approach $1,000 from an individual donor we ask that clubs notify Eller Undergraduate Programs as our Employer Relations team can work with the donor to build their contribution portfolio. This will not reduce the amount of support that the club will receive. 

Student organizations that join FESO will be responsible for paying $125 in dues for each full academic year. Membership dues are waived for the first full academic year/semester for new organizations.

FESO dues are collected in May and will provide the organization with formal recognition as an Eller student organization and all the benefits.

A $25 late fee will be added to the regular $125 FESO dues if they are submitted after the deadline.

Dues go toward the following items to support student leadership activities:

• Use of equipment, technology and supplies
• Club Banners and marketing support/materials 
• Formal recognition as an Eller student organization
• FESO Events

Acceptable Forms of Payment

Payment of your FESO dues may be made by check or money order. Cash cannot be accepted.

Checks or money orders should be made out to The University of Arizona.

Arizona Daily Wildcat
520-621-3551

Arizona Student Unions Administration
520-621-1417

Associated Students of The University of Arizona (ASUA)
520-621-2782

Audio Visual Equipment Services
520-621-3852

Catering
520-621-1989

Center for Student Involvement and Leadership
520-621-8046

Eller College Undergraduate Programs Office
McClelland Hall 201 | 520-621-2505

Event Scheduling Office (Student Union Room Reservations)
520-621-1414

Facilities Management
520-621-3000

Garage/Motor Pool
520-621-7316 / 5124

FESO Student Coordinator
McClelland Hall 201J | eller.feso@gmail.com 

Mall Scheduling
520-626-2630

Eller Marketing and Communications
520-626-9547

Professional Development Center  (PDC)
McClelland Hall 340 | 520-621-2505

Risk Management and Safety
520-621-1790

Room and Course Scheduling
520-621-3313

Student Organization Recognition Services
520-621-6853

Trademarks and Licensing
520-621-3547

UA Police Department
520-621-8273

Eller student organizations must follow these marketing protocols when advertising their organizations and events at McClelland Hall:

Put It on a Grey Board
Student organizations may hang flyers and/or posters on any gray fabric board in McClelland Hall’s first floor classrooms and/or hallway. Staples work better than push pins or thumb tacks on the gray fabric boards.

Show It's Eller
Including “Eller Student Organization” on the bottom right corner of the flyer or poster will help custodians recognize that your posting is permitted on the gray fabric boards.

If It's Not Eller, Don't Post It
Only flyers from UA-related entities are to be posted in McClelland Hall. No commercial flyers are permitted. As an exception, recruiters may advertise on-campus recruiting dates.

Tape is Bad!
Do not hang any flyers and/or posters on any surface that requires tape (this includes walls, doors, windows, columns, floors, elevators, mirrors, etc). Any student organization that hangs flyers and/or posters in these locations will be asked to remove them immediately and will be responsible for any damages or charges incurred.

Banners Need Approval
Banners that need to be hung must be approved by Eller's Director of Facilities Gina Wallen and Eller's Assistant Dean of Marketing and Communications Amy Schmitz.

In the Estes Atrium
One flyer may also be posted on the small portable bulletin board in the Estes Atrium, McClelland Hall second floor. Push pins work best on this board.

Reduce, Reuse, Remove
Flyers are removed when event date has passed. If a flyer has no event date or cannot be recognized as UA-related, it may be removed at any time.

The Policy Rules
If you see something posted in way that does not conform to this policy, it does not mean that the policy has changed. You must still follow this policy when hanging flyers, banners and posters at McClelland Hall.